Review this list of excellent email etiquette examples to see how to structure your own professional emails:
Maintain a professional tone.
Employ a clear subject line.
Use punctuation.
Practice correct grammar.
Include a salutation.
Conclude with a signature.
Check the recipient's name.
Use sentence case.
Include acceptable fonts.
Include hyperlinks.
Note any attachments.
Use an out-of-office reply.
Explain yourself.
Keep the information public.
Proofread your message.
Maintain a professional tone
Business emails should have a professional tone that uses clear, appropriate language rather than abbreviations and colloquialisms. The following sample portrays a professional tone:
Dear Ms. Morgan,
Are you available to meet on Wednesday at 2:00 pm to discuss your payment plan? Please respond at your earliest convenience. I appreciate your time and look forward to seeing you soon.
Sincerely,
Tom Brown
Use punctuation
Punctuation makes reading an email much easier. Use commas, periods, question marks, apostrophes and quotation marks to create complete sentences and separate ideas. Use exclamation points sparingly as noted in the following example:
Good morning, Mr. Coates,
This is a friendly reminder that you have an appointment with our technician, Pat, tomorrow at 3:00 pm. Please let me know if you need to reschedule.
Sincerely,
Brynn Marks
